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Total Sec Oy

Total Sec Oy Logo

Company Name: Total Sec Oy

Website: https://www.totalsec.fi/

Industry: Security & Training

Location: Finland

Use Case: Employee Registration and Training Registrations

Total Sec Oy provides private security services for individuals, businesses and events in Finland. The company was established in 2004 and is known for delivering top-notch services to even high-profile customers and populous events.

In order to manage their network of ~ 300 employees all over the country, the team uses Formplus forms to collect data and manage their sensitive files. They also organize trainings on Security and Management to different organizations and use Formplus to manage course registrations.

The Challenge

Miko Linnavirta, a Senior partner at Total Sec Oy shared that their main challenge was finding a way for all employees around Finland to deliver information to us, easily, reliably and securely.

“We send and receive sensitive data like tax documents, copies of ID’s etc, - things that you can’t send with unsecure email.”

Finding a Fix

"We used Google Apps and experimented a lot with Google forms. However, receiving attachments requires signing in with Google account and not everybody wants to create an account. There were some add-ons to Google that would have made this possible but we did not trust those (and neither did Google).”

Miko shared that they went on a search for the best data collection tool that allowed file uploads. Since then they have found Formplus to be the best Google Forms Alternative. This made our move to Formplus necessary as we needed to send and receive attachments.

Results

It was so easy to adopt Formplus into their workflow. For Total Sec. Oy, the entire process from form creation to collecting the responses is so simple and it works automatically.

  • Google Drive and Sheets Integration: It is really great that Formplus sends all answers and attachments to Google Drive where these can be shared efficiently and stored safely.
  • Embed forms in Websites: We can embed our online forms in our personal website without ads from Formplus.This makes it appear to be like our own system
  • Email Notifications: They organize trainings for employees and people with an interest in Security. Using Formplus forms, people can register for courses using our course registration form. Once a submission is received, notifications are sent out to the training team so they can prepare accordingly.

Want to manage employee data efficiently and effectively like Total Sec. Oy? With Formplus you can collect and manage data efficiently through online forms that work. Sign up for a free trial today.

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