Car Rental Agreement Template

Tips For Using the Car Rental Form Template

Every car rental service needs car rental agreement forms. They are legally binding contracts that outline the terms and conditions of the car leasing agreement between you and the customer.

Car rental agreement forms allow you to easily collect customer data and securely store important information. This simplifies the car rental process, reduces errors, avoids legal disputes, and improves the overall customer experience.

What Is a Vehicle Rental Agreement?

A Vehicle Rental Agreement is a legally binding document that spells out the terms and conditions for renting a vehicle. It is a contract between the vehicle's owner, typically a car rental company, and the renter to protect your interests.

Typically, vehicle rental agreements collect the renter’s information and the particular vehicle being rented such as the rental rate, car model, rental period, and more. It also specifies the terms and conditions for using the vehicle, such as mileage restrictions, insurance requirements, and guidelines for returning the vehicle.

You can also contain provisions for damages or accidents that occur during the rental period.

How Do I Write a Car Rental Agreement?

Step 1- Open the car rental agreement template

Step 2- Sign in or create a formplus account

Step 3- Edit and customize form fields to fit your rental services.

Step 4-  Customize the form design to fit your brand.

Step 5- Set up submission notifications and other settings.

Step 6- Share the form with your customers by embedding it on your website, social media, or QR code.

What Should Be Included in a Car Rental Agreement

Rental Parties- rental service company and the renter information and identification.

Rental Information- rental period, date, and fees.

Vehicle Information- The make, model, year, and license plate number of the vehicle being rented.

Insurance Coverage- damages rental company will cover and conditions for the coverage.

Terms of Use-  restriction, and limitations on vehicle’s usage-mileage limits, location, and others.

Termination clause-  The conditions for terminating the rental agreement, such as a breach of the agreement or failure to pay rental fees.

Parties' Responsibilities: The rental service’s and the customer's responsibilities, including who is responsible for damages, maintenance, and repairs.

Signatures- both parties' signatures to make the rental agreement legally binding.

Want to streamline your car rental agreement process and improve customer experience? Get started with this rental agreement template.