School registration, car rental, insurance application, bank registration, and other registration and sensitive inquiry processes all have something in common- identity verification. All registration processes need to confirm you are who you claim to be before giving you access to their products or services.

Identity verification forms allow you to confirm the identity of people to approve their actions e.g. school registration, political appointments, bank transactions, and more. They help prevent impersonation and other fraudulent activities that could damage your reputation. It typically includes full names, dates of birth, addresses, contact details, and other identification documents such as passports or driver’s licenses.

Let’s discuss why you need an identity verification form and how to create one. 

P.S.- You also get a free template to get you started!

The Role of Identity Verification Forms

Identity verification forms are typically used for everyday legal and finance purposes such as bank account creation, loan application and other business transactions. They help ensure the person trying to carry out a specific action or transaction is the actual person who owns the account.  For example, an identity verification after submitting an online test helps ensure there’s no impersonation malpractice.

Let’s look at other major reasons why you should use identity verification forms:

Importance of Identity Verification Forms

• Fraud Prevention: Identity verification forms help prevent unauthorized access to accounts, transactions, or sensitive data.
• Compliance with Regulations: Many industries have KYC or AML regulations that require businesses to confirm the identity of their customers. Identity verification forms make it easier for you to comply with KYC and AML regulations and protect yourself from legal and reputation backlash which could cost you millions. 
• Building Trust with Customers: A strong identity verification process shows your commitment to security and data privacy. It helps you build trust with your customers and increases their confidence in doing business with you.

Industries Reliant on Identity Verification

If you are in any of the following industries, you need an identity verification form:

• Banking and Finance: Identity verification prevents transaction, account registration, and credit application fraud.
• Healthcare: it helps protect patient privacy, and ensures only authorized people can access medical records.
• E-commerce: verifying customer and partner identity helps prevent fraudulent purchases and protects your business from chargebacks.
• Government Services: Identity verification is a security measure that helps government agencies verify users’ identities when accessing their services online.

Key Components of Effective Identity Verification Forms

A good identity verification form should contain these elements:

• Personal Information: This collects personal details like full name, date of birth, address, phone number, and email address.  When verifying, you compare these details with identity documents like passports or driver’s licenses.
• Documentation: These are government-issued identity documents, such as driver’s licenses, passports, or social security numbers. In cases like rental or insurance applications where you need to know the person’s location as, you can opt for utility bills.
• Authentication Methods: Add an extra layer of security to your verification process by adding security questions. You can also use the information on the identity verification form as a two-factor authentication method; for example,  you can set up One Time Password (OTP) which sends a code to a user’s phone number or email to authenticate their login attempt.
• Compliance Checks: If you are subject to KYC or AML regulations, integrate compliance checks into the verification process. For example, verifying a user’s identity against a government database or sanction list before they can subscribe to your financial services or make a transaction.

How Formplus Can Help Build Effective Identity Verification Forms

There’s a simple way to create your Identity verification forms- Formplus identity verification form template. The template has been designed to help you effortlessly and securely collect user data including identification documents.  Here are some key features that make creating identity verification forms 10x easier with formplus:

Key Features of Formplus for Identity Verification Forms:

• Drag-and-Drop Form Builder: Instead of searching for all the information fields and filling them in one after the other, the drag-and-drop builder lets you simply select and add fields to your form in one swift click. For example, you can add text fields, drop-down menus, and the file upload section, to collect your user’s identity data.
• Pre-built Templates: You don’t need to create your identity verification form from scratch. You can simply use the identity verification to get you started. All you need to do is customize the form settings and you are done.
• Third-Party Integrations: You can also connect your identity verification form to other third-party applications, such as DocuSign, Shopify, Stripe, etc to sign contracts or collect payments.
• Security: Formplus uses end-to-end encryption to secure your forms while in transit to prevent unauthorized access to user information.

Common Use Cases for Formplus Identity Verification Forms:

Here are some examples of how Formplus can streamline identity verification:

• E-commerce Platforms: As an e-commerce business you can use Formplus to create identity verification forms for customer account creation. After creating the form simply embed the form code on your account creation page and that’s all.
• Remote Employee Onboarding: You can also create identity verification forms for new hires to collect their government-issued ID uploads and background information such as addresses during the onboarding process. This allows you to easily conduct background checks and deliver work tools for new hires.
• Rental Applications: As a landlord, you can collect applicant information, rental history, and proof of income documents securely with Formplus. This makes your rental application faster and allows you to scan through candidate information more easily.

Best Practices for Implementing Identity Verification Forms

While effective identity verification forms are important for security, you need to implement them with best practices to ensure user trust and compliance. Here are some best practices to note:

• Transparency: Have a clear privacy policy outlining your data collection usage (why you are collecting user information and how you intend to use it). This helps you to build trust with users and shows that you’re committed to ethical data collection for compliance.
• Prioritize Security: Use robust security measures to encrypt user data and restrict access to sensitive information. Also, regularly update your security software and conduct vulnerability assessments to identify and address potential weaknesses.
• Keep it Simple: Ensure your form prioritizes user experience. For example, you can ensure your form fields have simple descriptions. You could also use help texts in the form fields to guide users through the process, and if you have a broad audience, offer multiple language options and accessibility features.

Conclusion

Identity verification helps protect users’ identities from unauthorized access, and fraud. It also ensures your organization is compliant with anti-fraud regulations such as KYC and AML. However, your identity verification process is only as good as the tool you use. Formplus offers secure and customizable templates that help you effortlessly create identity verification forms. 

We hope this guide helps you to create user-friendly and secure identity verification forms for your business or organization. Get started with the Formplus identity verification form template.